Cleaning Business Software

The one that covers the recurring half of your week as well as the one-off half, without charging per module. A three-person operation still needs weekly cleans on a calendar, a checklist the crew ticks on a phone, and invoices for its accounts. Bigger crews add a changing roster and a pay run. Compare the shortlist on what a full month costs with every piece turned on, and on what each tool leaves out — JobTrail, for one, has no online booking page. Your office logs requests and converts them to jobs.

Yes. Switch the job to Weekly, choose the weekdays under Repeat On, and give it the contract’s start and end date. JobTrail generates every visit in that range and lists them before you save. Every-other-week and monthly cleans are not a separate repeat mode. Book those as one job with several time slots — one job, several visits, one history. Scheduling the visits does not bill them — each invoice is still yours to raise.

You create a dated roster change for that crew. Pick a single day or a start and end date, then choose who covers for that window. The default roster is not touched, so the regular cleaners are back on it when the window ends. Approved and pending leave is flagged in the crew builder, with conflicted people sorted to the top, so you see the problem before you assign. You can also disable a whole team from a date if a crew is off for a week.

On the address, as Property Details. Create the fields once in Settings as text, number, or dropdown — alarm code, key location, parking, pets, products to avoid, trash day — and every address gets them. Cleaners see them in Field Mode on their phone before they walk up. Because they live on the address and not in someone’s contacts, they stay with the account when the crew changes. Custom roles can hide specific fields, so a code is visible only to the people who need it.

Yes. Field Mode is the crew’s own mobile screen, stripped down to the day’s work. Open it and the day is there: assigned cleans, the checklist for each, the access details for that address, and photo upload. Cleaners tick off scope lines as they finish each room and the status walks itself from Scheduled to Ongoing to Completed. Photos are tagged Before, During, After, or Final, and the customer can sign the completion certificate on the phone.

Yes. Assessments are scored site-visit checklists built from a template you define — numbered items such as kitchen, restrooms, floors, and touchpoints, each with a max score. Record the visit date, the team, and the cleaners present, then score each item and add a note. JobTrail totals it and shows a percentage, so you can compare a site month over month. Assessments do not carry photos; put photos on the job itself under a stage tag.

Invoice from the accepted estimate or clone last month’s invoice, set payment terms so the due date calculates itself, and record payments as they arrive — including partial ones. A customer statement pulls every invoice and payment for a date range with a running balance, and net receivables show what is current, 30, 60, or 90+ days out. JobTrail does not generate invoices automatically on a schedule and does not process card payments online.

Yes. Employee records hold each cleaner’s pay profile. A pay run is one editable grid — base pay and allowances pre-filled, unpaid leave already deducted, with columns you add for overtime or a bonus. Leave policies accrue balances on their own and feed the crew builder. There is no clock-in or timer in JobTrail; hours and variable amounts are entered by you, not tracked from the field.

Plans start at $39 a month for a solo operator and scale with your team. Every plan includes every feature — scheduling, jobs, estimates, invoicing, HR and payroll, fleet, permits, and the AI assistant. There are no add-on modules and nothing is locked behind a higher tier, so the price you see is for the whole platform. The tiers run Solo at $39 a month for one user, Team at $139 for up to five, Growth at $199 for up to ten, and Scale at $299 for up to fifteen, each with a 14-day free trial.

Yes. JobTrail offers a 14-day free trial with full access to every feature and no credit card required. Set up your customers, put a week of real jobs on the calendar, and send a live invoice before you decide.